STARplex (Club)

Conditions of being a Member of the STARplex Swim Club


1. Membership


Joining or renewing Full membership of the STARplex Swim Club is subject to acceptance/approval by the committee of the STARplex Swim Club. Any money paid in advance will be fully refunded if membership application is unsuccessful. STARplex Swim club require all swimmers under the age of 18 to have at least one Parent or Guardian registered as a member of the Club and Swimming SA.


2. Uniform


Club official uniform is compulsory and a combination of the current design official club uniform is to be worn at all swim meets attended by STARplex swimmers, including club swim caps.


Current design club shirt must be worn for all official ceremonies and medal presentations.


Full Club Official uniform consists of:



  • Club polo shirt

  • Club track pants and/or Club shorts

  • Club track jacket

  • Club swim cap (current design)


3. Contact List


Day to day timely communication is through the Club Facebook page for general info and reminders etc backed up by periodic emails to members with Key information.


To enable the committee to contact families re officiating and timekeeping rosters, fundraising rosters, emergencies and for the general circulation of Club information by email, the Club will make available a list of phone numbers and email addresses as required to the Committee and to the STARplex Centre.


Phone numbers and email addresses are taken from member records in MyLane. It is the responsibility of the member to ensure that this detail is current. The Club and Committee take no responsibility for the failure of members to receive necessary information if contact details have not been updated by the member in MyLane.


4. Timekeeping and Officiating


It is a compulsory requirement of Swimming SA  that the Club supply timekeepers, and for all Swim SA events the Club supply officials / timekeepers, whenever Club swimmers are entered.


The number of STARplex timekeepers or officials necessary for each swim meet is based on the number of entries made by STARplex Club swimmers and will be rostered amongst the parents of these swimmers.  If you are bringing another swimmer along to the meet and their parents are on the roster for timekeeping or officialling you will be required to do their slot as well as your own. 


There will be times when you may be required to do additional or longer officiating or timekeeping slots and these would be allocated on the day by the Team Manager.    


Please note that your timeslot might be after your child has completed all his/her events at the meet.


It is expected that all families with swimmers participating in State Championship events will make themselves available to act in an officiating role for at least ONE session during the championships.


It is your responsibility, if you are unable to fulfil your officiating or  timekeeping slot on the roster, to swap with a parent willing to do your time slot and advise the Team Manager of the change.


If you fail to appear, or respond to request, or do not make alternative arrangements, or fail to notify the Team Manager of the changes, the STARplex Swim Club Committee reserves the right to take the following action: 



  1. Requiring a fine to be paid by the family

  2. Not accepting entries for the next Swimming SA swim meet

  3. Your child not being eligible to compete at interstate meets  or

  4. Not accepting registrations for the next swimming year.


5. Fundraising


The Club advises that to meet its financial commitments, it is necessary to fundraise throughout the year.  All members and families are required to assist Club Fundraising events, in a role other than Timekeeping.


The failure or refusal to assist when rostered may lead to disciplinary action including:



  1. Not accepting entries for the next Swimming SA swim meet

  2. Your child not being eligible to compete at interstate meets  or

  3. Not accepting registrations for the next swimming year.


6. Proof of Age


STARplex Swim Club Registration Officer has the right to sight photocopies of birth certificates, passports or proof of age of all new swimmers before the registration can be accepted. (The club asks that these be made available if requested)


7. Privacy and Members Protection Policy etc.


The STARplex Swim Club is bound by its Constitution and by-laws as amended from time to time and those of Swimming SA, Swimming Australia Ltd and FINA which are available for your perusal on their respective websites.  It is a requirement of our members that strict adherence to these policies must be met at all times.


8. Club & Public Acknowledgement, Photography and Video Footage


We would like to be able to acknowledge your (18 years & over), or your child or children’s (Under 18 years)Birthday, Achievements, Swim Training and Race day events within the STARplex Swim Squad.


We may endeavour to do this in a variety of ways.


This may include:



  • Being photographed/videoed

  • Acknowledgement of You/Your child or children’s STARplex Swim Squad achievements and Birthday

  • Photos/ Acknowledgements placed in newsletters, brochures, promotional material, on our notice board, in Newspapers along with our Club Website and Facebook page.

  • Giving a Birthday card signed by coaches/Buddies.

  • Being videoed for stroke/technique analysis


We Respect THE PRIVACY OF OUR SWIMMERS


We ask that any parents/family/friends taking photos (no video footage allowed) in the STARplex Pool area PLEASE RESPECT THE PRIVACY OF OTHER SWIMMERS BY ENSURING THAT THEY ONLY PHOTOGRAPH THEIR OWN CHILD, WITH PERMISSION FROM THE STARPLEX SWIM CENTRE.


We ask that swimmers 18 years and over, or for swimmers under 18 years, a parent/Guardian, will need to complete a questionnaire as confirmation of consent.


STARplex Swim Club endeavours to ensure all questionnaires are completed and returned, however upon failure to complete and return this consent it will be taken that all permission is given.  Questionnaires are available by Survey Monkey here.



  1. agree to have my name, photograph and/or results published in official programmes, newsletters and/or websites.  (unless indicated otherwise in  returned “Club & Public Acknowledgement, Photography and Video Footage” Form)

  2. Fitness to Participate: I declare that I am and must continue to be medically and physically fit and able to participate in any STARplex Swim Club activity. I am not and must not be a danger to myself or to the health and safety of others. I will immediately notify STARplex Swim Club in writing of any change to my fitness and ability to participate. I understand and accept that STARplex Swim Club will continue to rely upon this declaration as evidence of my fitness and ability to participate.

  3. I have provided the information required.  I warrant that all information provided is true and correct.

  4. Duty Of Care. I understand that if my swimmer is attending a meet, I will ensure that a parent or guardian will be in attendance at all times. 

  5. I have read, understood, acknowledge and agree to the above declaration. I acknowledge that if my application for membership is successful I will be entitled to all benefits, advantages, privileges and services of STARplex Membership.


 


DECLARATION


The above Conditions are part of the Club membership registration and/or renewal process online.  By ticking the box to proceed it is understood, by joining the club or renewing existing membership that you have read, understood, acknowledge and agree to all the above conditions of being a Member of the STARplex Swim Club and warrant that all information provided is true and correct.


Note: PARENT/Guardian CONSENT. (IN RESPECT TO AN APPLICANT UNDER THE AGE OF 18 YEARS)


Where the club member is under 18 years of age this registration and/or renewal must be completed by the registered Parent / Guardian.


Club members over 18 years of age do not need to have a parent member registered and should complete all forms and declarations on their own behalf.


 

South Australia (State)

Declaration:

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